Snap a receipt. Keep the books. Know your number.
Expenses captured as they happen, books that stay current, and a straight answer about what something costs in tax — before you commit to it, rather than in the following April.
Extracted from INV-88213.pdf
| Account | Debit | Credit |
|---|---|---|
| 6300 Office equipmentNet of recoverable VAT | £2,000.00 | |
| 2201 VAT recoverableStandard rate, 20% | £400.00 | |
| 2100 Accounts payableDue 30 days | £2,400.00 | |
| Totals | £2,400.00 | £2,400.00 |
Nothing posts until an accountant approves it. The entry stays at needs-review until then.
Nobody falls behind on purpose.
It happens because the receipt is in a coat pocket, the invoice is in an email, and the question you needed answered in March gets answered by an accountant in November when it is too late to act on.
The receipts pile up
A photo in your camera roll is not a record. By the time anyone types it in, half of them are gone and the rest are illegible.
The books are always a month behind
Which means every number you look at is describing a business you had last month, not the one you are running now.
The bill is a surprise
You find out what you owe when someone tells you, and by then the money you would have set aside has already been spent on something else.
Small questions do not get asked
Nobody emails their accountant to ask whether a laptop is deductible. So the decision gets made on a guess, and the guess goes into the books.
Deadlines arrive without warning
Different taxes, different dates, different rules about extensions. Missing one costs a penalty that has nothing to do with how much you owed.
Year end is a scramble
Twelve months of unsorted records handed over at once, and a bill for the hours it takes someone else to sort them out.
The boring parts, handled.
None of this replaces judgement. It removes the work that was never judgement in the first place — the typing, the sorting, the remembering.
Photograph a receipt and it is filed
The image is read, the amounts and dates are extracted, and it is categorised. What comes back is a proposal you confirm, not a change made behind your back.
Document intelligenceBooks that stay current
Double-entry, computed in exact decimal arithmetic so the figures do not drift by a penny a month the way floating point does.
Accounting figures are computed in Decimal and every journal entry is balance-checked.
BookkeepingNothing posts without you
Every proposed entry sits at needs-review until a person accepts it. There is no setting that turns that off, and there was never meant to be one.
No journal entry posts without an accountant approving it.
Plain answers, with the rule behind them
Ask what something means and you get an answer in normal words — with the actual provision it rests on, so you can check it or show it to someone.
Every legal claim cites a specific section of a real official document.
Research and citationsA filing calendar that knows your dates
Return deadlines with the notes that matter: which ones extend, which differ for agent-filed returns, and which are different on paper. Where a date is genuinely variable it says so instead of guessing.
Published filing deadlines for more than 30 countries.
Know the number before you spend it
Run the position forward and see what a decision costs in tax before you take it. That is the difference between planning and reporting.
Planning and scenarios
Five things, spread across twelve months.
This is not a system you sit down and use. It is five habits, four of which take seconds, and one afternoon at the end.
- 01
Capture it when it happens
Photograph the receipt at the till, forward the invoice from your inbox. It is read and categorised straight away, while you still remember what it was for.
- 02
Keep the books current
Proposed entries balance before you see them. Accept the ones that are right, fix the ones that are not, and the ledger is never more than a few taps behind reality.
- 03
Check the quarterly position
What you have earned, what you have spent, and roughly what that means. Computed from the books rather than estimated from last year.
- 04
Plan before you commit
Ask what a purchase, a raise or a distribution actually costs after tax, and get the figure with the rule behind it — while you can still change your mind.
- 05
Hand over something clean
At year end your accountant gets sorted books with the source document attached to each entry, rather than a folder and an apology. You pay for their judgement instead of their typing.
Capture it when it happens
A categorised expense with its amount, date and supplier extracted — waiting for a yes, not for a data-entry session.
Step 1 of 5 — Capture it when it happens
You should not have to take our word for it.
Everything below is something you can verify yourself, which is the only kind of reassurance worth having from software that touches your money.
Every answer shows its source
Not a summary of the guidance — the specific passage, from the official source, for the year you asked about. If you want to check it, you can. If you want to send it to your accountant, you can do that too.
Every legal claim cites a specific section of a real official document.It tells you when it does not know
Outside what it can support it says so and says why, rather than producing a confident-sounding number. A tool that never admits uncertainty is a tool you cannot calibrate.
It tells you when it cannot answer.The arithmetic is exact
Money is computed in decimal, not in the floating-point maths that quietly loses fractions of a penny. Over a year of transactions that is the difference between books that reconcile and books that nearly do.
Accounting figures are computed in Decimal and every journal entry is balance-checked.Nothing happens without you
It does not file, it does not pay, and it does not post to your books on its own. Every one of those needs a person, deliberately, every time.
TaxOrch does not file returns or execute payments. It produces draft packages, explicitly marked as not filed.
The things you are actually wondering.
Including the one most software will not answer straight, which is whether you still need an accountant.
Start with this month's receipts.
Not a migration and not an onboarding project. Photograph what is in your wallet right now and see what comes back.
TaxOrch provides decision support, not professional tax advice. Exact results apply only within declared coverage. TaxOrch does not file returns or execute payments. Review all outputs before filing.